Rex International Holding Limited 1 4 5 CORPORATE GOVERNANCE REPORT All resolutions are put to vote by poll, and their detailed results will be announced via SGXNet on the same day after the conclusion of the general meeting. Electronic poll voting has been adopted since 2017 so as to better reflect shareholders’ interest and ensure greater transparency in the voting process. An independent scrutineer is also appointed for the electronic poll voting process. Votes cast for and against each resolution will be tallied and displayed live-on-screen to shareholders or their appointed proxies immediately after each poll had been conducted at the meeting. 11.3 The Company requires all Directors (including the respective chairpersons of the Board Committees) and senior management, to be present at all general meetings of shareholders, unless in cases of exigencies. Directors who are not able to participate the meeting physically, will be able to participate the general meetings using virtual meeting technology. The EA is also required to be present to address shareholders’ queries about the conduct of audit and the preparation and content of the independent auditor’s report. Directors’ attendance at the general meetings held in the financial year ended 31 December 2024 is tabled on page 114 of this Annual Report. All Directors attended the general meetings held in 2024. 11.4 The Company’s Constitution allows for abstentia voting (including but not limited to the voting by mail, electronic mail or facsimile). As the authentication of shareholder identity and other related security and integrity issues still remains a concern, the Company has decided for the time being, not to implement absentia voting methods such as voting via mail, electronic mail or facsimile. A shareholder is entitled to attend and vote or to appoint not more than two proxies who need not be a shareholder of the Company, to attend and vote at the meetings on his behalf. The Company’s Constitution allows (a) each shareholder who is not a relevant intermediary the right to appoint up to two proxies and (b) each shareholder who is a relevant intermediary to appoint more than two proxies to attend, speak and vote on their behalf in general meetings. “Relevant intermediary” has the meaning ascribed to it in Section 181 of the Companies Act. The 2024 AGM held on 25 April 2024 was convened and held by physical means. All Directors that were in appointment at that time attended the 2024 AGM. The forthcoming AGM to be held on 25 April 2025 will be convened and held in a wholly physical format. There is no option for shareholders to participate virtually. Shareholders are entitled to attend the AGM and are given the opportunity to participate effectively in and vote at the AGM. The Company will conduct voting by poll at the forthcoming AGM in the presence of independent scrutineer. An independent polling agent will be appointed by the Company who will explain the rules, including the electronic voting procedures, before the poll voting is conducted. All shareholders of the Company will receive the notice of the AGM and the notice will also be advertised in the newspaper. Shareholders will also be given the opportunity to submit written questions prior to the forthcoming AGM. The Board and Management will respond to all substantial and relevant comments and queries relevant to the business to be transacted at the forthcoming AGM within a reasonable timeframe prior to the AGM, but no later than 48 hours before the closing of the date and time for the lodgement of proxy forms, through publication on SGXNet and the Company‘s corporate website.
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